Job Description

Secretary - Administrative Assistant to the Principal - Princeton Intermediate School

Start Date: 07/01/2026

12 Month Position

Class IV of the Princeton Secretarial Association contract.



Hours: 6:45 am - 3:15 pm Monday - Friday

Pay scale: $26.84 - $29.59 per hour



Seeking applicants with strong skills in communication, technology use, organization, and time management.

Application Procedure:

To be considered for this position, applicants must complete the online application at:

Job Summary:

Under the direction of the Principal, the Principal Secretary encompasses a variety of individual positions responsible for providing a variety of administrative and secretarial support functions for a Building Administrator where duties will vary from building to building. Positions assigned to this classification perform such representative tasks as: serving as the building office support lead; demonstrating an understanding of all building administrative support functions; serving as a liaison between building staff and the public; performing a variety of recordkeeping and database management activities; coordinating the Building Administrator’s schedule, appointments and correspondence; assisting in the monitoring of building budgets and preparing purchase orders; coordinating the scheduling of paraprofessional and teaching substitutes; coordinating and making arrangements for special events/projects within the building.

Essential Duties and Responsibilities:

• Provides administrative support to the building administrator and serves as a resources and building lead for office support personnel.

• • Prioritizes daily activities, divides and delegates workload between office staff.
  • Schedules and maintains the Principal’s calendar. Schedules teacher observations, meetings or appointments.
  • Screens incoming calls, schedules appointments, and directs individuals to appropriate persons, as needed.
  • Proofs, edits and prepares correspondence and documents for the Building Administrator. Files and maintains correspondence files.
  • Maintains and monitors the budget records for the Principal. Codes expenditures, prints budget reports and tracks individual department budgets.
  • Enters purchase orders and submits purchase orders to the Business Office.
  • Prepares deposits from monies collected from field trips, activity nights, sports, extra-curricular activities, fundraisers, yearbooks, or other activities and submits to Business Office.
  • Answers phones, screens calls, addresses questions from staff, students, parents or the public (e.g. Family Access questions, delivers messages, etc.).
  • Monitors, inputs staff absences, leaves and staff request forms. Summarizes and submits data to payroll office.
  • Assists in organizing and making arrangements for special events (e.g. commencement, parent/student/staff handbooks.
• Performs a wide variety of recordkeeping and building level database management responsibilities.
• • Maintains student records on Skyward by scheduling, updating and reporting grades.
  • Resolves student report errors/warnings issued by the State of MN MARSS systems. Identifies, addresses and initiates changes and corrections.
  • Assists and/or enters and reports student information to the State regarding homeless, shared-time, special education students; state numbers and transportation and other data requested by the State.
  • Compiles, updates classroom inventories by teacher for textbooks
• Oversees the substitute scheduling system (AESOP). Monitors system to assure coverage and, if necessary, contacts and schedules certified and non-certified substitutes. Assigns extra duty hours to in-house staff if substitutes are unavailable.
• Reviews and submits substitute employee times cards to payroll.
• Performs other duties of a comparable level or type, as required.

Contact: Jason Senne, Director of Human Resources, 763-389-6181 or [email protected]

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