Job Description

Role Summary

The Payroll Specialist is responsible for accurate, compliant, and timely payroll operations for the organization. This role focuses on detailed payroll execution, including timesheet review, payroll processing, payroll tax and workers’ compensation compliance, and maintenance of employee payroll records. The Payroll Specialist plays a critical role in maintaining payroll accuracy, data integrity, and employee confidence in payroll operations.

Core Responsibilities

Timesheet Review

• Reviews employee timesheets for accuracy, completeness, and proper approval.
• Verifies hours worked, overtime, PTO, and applicable job or cost codes.
• Identifies and resolves discrepancies in coordination with supervisors and employees.
• Ensures timesheets are submitted and approved in accordance with payroll deadlines.

Payroll Processing

• Processes payroll accurately and on schedule for hourly and salaried employees.
• Enters payroll data into payroll systems and verifies calculations.
• Ensures correct application of pay rates, overtime, deductions, and reimbursements.
• Assists with payroll reporting and reconciliation activities.

Payroll Tax & Work Comp Compliance

• Supports compliance with federal, state, and local payroll tax regulations.
• Assists with payroll tax filings, payments, and reconciliations.
• Maintains payroll data required for workers’ compensation reporting and audits.
• Supports responses to payroll, tax, and workers’ compensation inquiries.

Employee Payroll Records

• Maintains accurate, complete, and confidential employee payroll records.
• Updates payroll records for new hires, terminations, pay changes, and deductions.
• Ensures proper documentation is collected and retained per recordkeeping requirements.
• Responds to employee questions related to pay, deductions, and payroll documentation.

Key Measurables

• Accuracy and timeliness of payroll processing
• Completeness and approval compliance of employee timesheets
• Payroll tax and workers’ compensation compliance
• Accuracy and organization of employee payroll records
• Responsiveness to payroll-related inquiries

Qualifications

• Education/Experience: High School Diploma or GED and a minimum of 3 years of payroll/ finance or role-related experience; or a combination of education and experience providing at least 3 years of competency in similar responsibilities.
• Excellent organizational skills and attention to detail
• Able to multitask effectively in a fast-paced environment
• Punctual, professional, and team-oriented

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