Job Description

About the Role

At Maleda, we partner with high-growth, product-driven companies to build and scale world-class teams and operations. We are seeking an Administrative Business Partner who is highly organized, proactive, and thrives in fast-paced environments.

This role goes beyond traditional administrative support, you will act as a strategic partner to senior leaders, helping optimize time, streamline operations, and ensure the team runs effectively. The ideal candidate is detail-oriented, resourceful, and able to anticipate needs before they arise.

What You'll Do

• Manage complex calendars across multiple stakeholders, prioritizing competing demands with strong judgment
• Coordinate domestic and international travel, including itineraries, logistics, and expense management
• Plan and execute team meetings, offsites, and events (end-to-end logistics, agendas, and follow-ups)
• Act as a liaison across cross-functional teams, ensuring clear communication and alignment
• Support day-to-day operations of the team, including tracking priorities, action items, and deliverables
• Prepare materials for meetings, including presentations, reports, and briefing documents
• Handle sensitive and confidential information with discretion and professionalism
• Identify opportunities to improve processes, increase efficiency, and reduce friction for the team
• Assist with onboarding new team members and supporting team culture initiatives

What We're Looking For

• 4+ years of experience supporting senior executives or teams in a fast-paced environment
• Exceptional organizational and time management skills with strong attention to detail
• Proven ability to manage multiple priorities and adapt quickly to changing needs
• Strong communication skills, both written and verbal
• High level of discretion and professionalism when handling confidential information
• Proactive mindset with the ability to anticipate needs and solve problems independently
• Experience working cross-functionally in dynamic, high-growth environments

Preferred Qualifications

• Experience supporting senior leaders at a technology or marketplace company 
• Familiarity with tools such as Google Workspace, Slack, Zoom, and expense management platforms
• Experience coordinating large-scale meetings or events
• Background in operations, project coordination, or program support

Key Details

• Start Date : May 2025
• Duration : 12-month contract (potential for extension)
• Location : US, remote
• Work Schedule : Full-time, 40 hours per week, Monday-Friday
• Pay Rate Range : $20-$30 per hour

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